The EMS Annual Meeting 2026 (EMS2026) will be held 6-11 September 2026 in Utrecht, The Netherlands at the Jaarbeurs conference center. The session programme will run from Monday (7 September 2026) morning at 09:00 CEST until Friday (11 September 2026) at least until lunch time, possibly into the afternoon or evening. The opening Icebreaker will take place on Sunday evening (6 September 2026) at 18:00 CEST.

The EMS2026 is run as a hybrid event, to provide opportunities onsite as well as online.

The programmatic focus of the EMS2026 is "Delta Climate in Europe: weather, water and warnings". Read more

All sessions and events will take place in Central European Summer Time (CEST).

Should you want to suggest a new session, please send us the following information to ems-annual@emetsoc.org by 12 January 2026: session title, short session title (max. 45 characters), session scope/description, session conveners and their email addresses. Explore the programme streams (PSs), when making suggestions and study those sessions that already exist. We encourage you to build diverse convener teams, considering multiple countries and institutes, career stages, genders and all other forms of diversity.

• The abstract submission tool will open in early February 2026. Authors will be notified about the acceptance of their abstract by 11 May 2026.
• Please note that Abstract Submission Fee is separate from the registration fee. All presenters must register for the EMS Annual Meeting.

The EMS Annual Meeting session programme has three programme streams covering various topics:

• Understanding Weather & Climate Processes (UP)
• Operational Systems and Applications (OSA)
• Engagement with Society (ES)

A convener is part of a team that is responsible for organizing a session. This includes writing/adapting the session description, evaluating submitted contributions, scheduling oral and poster presentations for the final programme, being present during the conference week, and moderating the session.
A convener team should have at least two conveners, ideally three or four to ensure that they can share the session chairing duties during the conference.

Convener teams are permanently assisted by the staff of Copernicus Meetings and the staff of the European Meteorological Society.

• We will inform you about any deadlines and tasks with regard to the organization of your session.
• You will be asked to use different tools of our Copernicus Office Meeting Organizer online system. Therefore, you will need a user account (user ID and password). In case you do not have an account, please create one first at https://administrator.copernicus.org/createAccount
• All links and related instructions will be given by email.
• The Copernicus Office Meeting Organizer provides the tools to assist you in your tasks.
• Please note, that we expect that those volunteering as conveners are normally planning to attend the EMS Annual Meeting onsite. Also, conveners need to register for the Annual Meeting, no registration fee waivers are generally provided.

• 1 Dec 2025 to 12 Jan 2026 – call for session proposals: Submit a proposal by defining a session title, short title, scope, and convener team; or propose modifications to existing sessions; should your session already be in the programme from EMS2025, consider whether any updates of the scope may be appropriate and/or changes in the convener team need to be implemented.
• 01 Feb to 27 Mar 2026 – call for abstracts: Advertise your session to your community and networks and invite presentations.
• 08 to 19 Apr 2026 – Session organization I+II (SOI+SOII): Review, accept, transfer abstracts; file scheduling preferences.
• 22 May to 18 Jun 2026 – Session organization III (SOIII): Schedule oral and poster presentations, select solicited presentations, and schedule a slot for poster pitches during the oral session; define chair persons for the poster session and each block of the oral session.
• Register for the conference (early rates are available until Monday, 03 Aug 2026, 13:00 CEST).
• From July up to the conference, prepare for the session: Contact the presenters (via the mail tool) to inform them how you will run the session. Ask the poster presenters to provide their poster pitch slide. Read all abstracts again, think of questions for the presenters, monitor any upload of material by authors.
• At the conference: Be at the lecture room or poster area in time, make yourself familiar with the facilities; support by a conference assistant is provided. Detailed information on chairing and moderating oral and poster sessions will become available in spring 2026 in the relevant FAQ section.